How to Sync Files Between Two Folders on Windows 10

File synchronization is a crucial aspect of managing files and folders on your Windows 10 computer. Whether you want to keep important files backed up, sync files between devices, or collaborate on a project with team members, having an efficient method to sync files between two folders is essential. In this blog post, we will explore several methods that can help you achieve this goal and ensure that your files are always up to date and accessible.

Video Tutorial:

What’s Needed

Before diving into the various methods of syncing files between two folders on Windows 10, let’s take a quick look at what you’ll need for this process. Firstly, you’ll need two folders that you want to sync. These can be located on your computer’s local drive or on external storage devices such as USB drives or network-attached storage (NAS) devices. Additionally, you’ll also need a stable internet connection, especially if you plan on syncing files between multiple devices or collaborating with others remotely.

What Requires Your Focus?

When it comes to syncing files between two folders, there are a few key aspects that require your attention. These include:

– File organization: Ensure that your files are properly organized within the source folder before initiating the sync process. This will help maintain a clean and structured file system, making it easier to locate and manage files in the future.
– Conflict resolution: In case of any conflicts or discrepancies between files in the source and destination folders, it is important to have a clear understanding of how these conflicts will be resolved. This includes deciding whether to overwrite files, merge changes, or create duplicate files with different names.
– Security and privacy: As syncing files involves transferring them over the internet or between devices, it is crucial to prioritize the security and privacy of your data. Consider using encryption or secure file sharing methods to protect sensitive information during the sync process.

Method 1: Using the Windows File Explorer

The Windows File Explorer provides a built-in feature that allows you to sync files between two folders on Windows 10. Here’s how you can do it:

Step 1: Open the Windows File Explorer by pressing the Windows key + E or by clicking on the File Explorer icon in the taskbar.

Step 2: Navigate to the source folder that contains the files you want to sync.

Step 3: Right-click on the source folder and select the "Properties" option.

Step 4: In the Properties window, go to the "Sharing" tab.

Step 5: Click on the "Advanced Sharing" button.

Step 6: Check the box that says "Share this folder" to enable sharing.

Step 7: Click on the "Permissions" button to adjust the sharing permissions if needed.

Step 8: Click on the "OK" button to save the changes.

Step 9: Now, navigate to the destination folder where you want to sync the files.

Step 10: Right-click on the destination folder and select the "Properties" option.

Step 11: In the Properties window, go to the "Location" tab.

Step 12: Click on the "Move" button and select the source folder that you shared in step 4.

Step 13: Click on the "OK" button to save the changes.

Now, any changes made to files in the source folder will be automatically synced and reflected in the destination folder.

Pros	Cons
1. Built-in feature in Windows 10.	1. Requires manual setup and configuration.
2. Allows for real-time syncing of files.	2. Limited to syncing files on the same network.
3. Supports both one-way and two-way sync.	3. May require technical knowledge for advanced configuration.

Method 2: Using OneDrive

OneDrive is a cloud storage service provided by Microsoft that offers seamless file syncing capabilities. Here’s how you can use OneDrive to sync files between two folders on Windows 10:

Step 1: Sign in to your Microsoft account or create a new one if you don’t have an account already.

Step 2: Install the OneDrive desktop app on your Windows 10 computer.

Step 3: Open the OneDrive app and sign in with your Microsoft account credentials.

Step 4: Select the "Sync" option and choose the folders you want to sync.

Step 5: Click on the "Start sync" button to initiate the sync process.

Step 6: Any changes made to files in the synced folders will automatically be synced across all devices connected to your OneDrive account.

Step 7: To access the synced files, you can either use the OneDrive app or navigate to the OneDrive folder in the Windows File Explorer.

Pros	Cons
1. Automatic sync of files across devices.	1. Limited storage capacity based on chosen plan.
2. Easy to use and set up.	2. Requires an internet connection for syncing.
3. Provides version history and file recovery options.	3. Sync speed dependent on internet connection.

Method 3: Using SyncToy

SyncToy is a free utility tool provided by Microsoft that can help you sync files between two folders on Windows 10. Here’s how you can use SyncToy for file syncing:

Step 1: Download and install SyncToy from the official Microsoft website.

Step 2: Launch SyncToy and click on the "Create New Folder Pair" option.

Step 3: In the left folder field, browse and select the source folder.

Step 4: In the right folder field, browse and select the destination folder.

Step 5: Choose the sync method you want to use. Options include Synchronize, Echo, and Contribute. Synchronize keeps files in both folders updated, Echo mirrors changes from the left to the right folder, and Contribute mirrors changes from the right to the left folder.

Step 6: Click on the "Next" button and give your folder pair a name.

Step 7: Click on the "Finish" button to create the folder pair and start the sync process.

Step 8: You can now run the sync manually by clicking on the "Run" button in the SyncToy interface or schedule automatic syncs using the Windows Task Scheduler.

Pros	Cons
1. Flexible sync options with different methods.	1. Requires downloading and installing a separate tool.
2. Allows for manual or scheduled syncing.	2. No cloud storage or remote syncing options.
3. Free and supported by Microsoft.	3. May require some technical knowledge for advanced configurations.

Method 4: Using SyncBackFree

SyncBackFree is another popular file syncing tool that offers advanced features and customization options. Here’s how you can use SyncBackFree to sync files between two folders on Windows 10:

Step 1: Download and install SyncBackFree from the official website.

Step 2: Launch SyncBackFree and click on the "New Profile" button.

Step 3: In the Source tab, select the source folder.

Step 4: In the Destination tab, select the destination folder.

Step 5: Choose the sync method you want to use. Options include Sync, Mirror, and Equalize. Sync keeps files updated in both folders, Mirror mirrors changes from the source to the destination folder, and Equalize ensures that both folders have the same files and changes.

Step 6: Customize additional options such as file filters, file versioning, and scheduling.

Step 7: Click on the "OK" button to save the profile.

Step 8: Run the profile manually by clicking on the "Run" button in the SyncBackFree interface or schedule automatic syncs using the built-in scheduler.

Pros	Cons
1. Advanced sync options and customization.	1. Requires downloading and installing a separate tool.
2. Supports encryption and compression of files.	2. Free version has some feature limitations.
3. Can sync files across different devices and networks.	3. May require some technical knowledge for advanced configurations.

Why Can’t I Sync Files Between Two Folders on Windows 10?

There can be various reasons why you might encounter difficulties in syncing files between two folders on Windows 10. Some common reasons include:

1. File permission issues: If you do not have the necessary permissions to access or modify files in the source or destination folder, the sync process may fail. To fix this, ensure that you have the appropriate file permissions for both folders.

2. Network connectivity problems: If you are syncing files between two devices over a network, network connectivity issues such as a weak Wi-Fi signal or firewall restrictions can hinder the sync process. Check your network connection and firewall settings to ensure smooth syncing.

3. Software conflicts: If you are using third-party syncing tools or antivirus software, they may interfere with the syncing process. Make sure that the software you are using is compatible with Windows 10 and does not conflict with other applications or security software.

4. Storage limitations: If either the source or destination folder does not have enough storage space, the sync process may fail. Ensure that both folders have sufficient storage capacity to accommodate the files you want to sync.

Implications and Recommendations

Here are three recommendations to ensure a smooth file syncing process on Windows 10:

1. Regularly backup your files: While file syncing can help keep your files up to date between two folders, it is always a good practice to have an additional backup of your important files. Consider using cloud storage services or external backup drives to create regular backups of your synced files.

2. Test and verify the sync process: Once you have set up the file syncing method of your choice, it is important to periodically test and verify the sync process. This will help identify any potential issues or discrepancies and allow you to take appropriate actions to resolve them.

3. Maintain a clean and organized file system: To minimize any potential conflicts or errors during the sync process, it is crucial to maintain a clean and organized file system. Ensure that your files are properly named, organized in folders, and follow a consistent file naming convention.

5 FAQs about Syncing Files Between Two Folders on Windows 10

Q1: What happens if there is a conflict between files in the source and destination folders?

A1: Depending on the sync method you choose, conflicts can be resolved in various ways. For example, the synchronization method may overwrite the older file with the newer one, merge changes from both files, or create duplicate files with different names.

Q2: Can I sync files between two folders located on different devices?

A2: Yes, depending on the syncing method you choose, you can sync files between two folders located on different devices. Cloud storage services like OneDrive and tools like SyncBackFree support remote syncing between devices.

Q3: Can I undo or revert changes made during the sync process?

A3: Yes, depending on the syncing method and software you use, you may have the option to undo or revert changes made during the sync process. This can include rolling back to a previous version of a file or recovering deleted files from a backup.

Q4: Can I schedule automatic syncing of files?

A4: Yes, many file syncing tools, including OneDrive, SyncToy, and SyncBackFree, allow you to schedule automatic syncing of files. This can be useful if you want to ensure that your files are regularly and automatically updated between two folders.

Q5: Is file syncing secure?

A5: While file syncing methods like OneDrive and SyncBackFree offer encryption and security features, it is important to take additional precautions to protect your files. This can include using strong passwords, enabling two-factor authentication, and regularly updating your security software.

Final Words

Syncing files between two folders on Windows 10 is a valuable capability that can help streamline your file management and ensure that your files are always up to date and accessible. Whether you choose to use the built-in features of Windows, OneDrive, or third-party tools like SyncToy and SyncBackFree, finding the right method for your needs can greatly enhance your productivity and file organization. By following the recommended steps and best practices outlined in this blog post, you can effectively sync files between two folders on Windows 10 and enjoy the benefits of a seamless file syncing experience.{"@context":"https://schema.org”,"@type":"FAQPage","mainEntity":null}